W.W.C.C.A's Guidelines and Procedures

I am very excited about having a website which is available to everyone to show what W.W.C.C.A. is all about.  Your input as a club member is key to make this a success.  Let's work together to build our web site to be the best that it can be.  According to our By-Laws, all outgoing communication representing W.W.C.C.A. must be approved by the club's Secretary.  I have charged the Board of Director's Web Liaison and the club's Web Master with the responsibility of updating our site as requested by the Board of Directors and the club's Secretary. 

This page will help outline guidelines and procedures for all of our club's members to submit information to W.W.C.C.A's web site.

Guidelines and procedures:

All members of W.W.C.C.A. are encouraged to submit articles, pictures, and to provide input to our club's website.  Please follow these steps when submitting to our website.

Preferred Method

1.    Please submit all articles as a .txt file.  If you would like to attach pictures, please send them in .JPG or .GIF format.  This will make it a quick and easy to send by e-mail. 

2.     Please e-mail it to the appropriate chairman.  This will help ensure that it represents all necessary input.  

3.    Upon review, the appropriate chairman will forward your article to the club's secretary.  Once she has approved the article, she will forward it to the Webmaster for website update.

Here is an illustration of the above procedure:

A Shotgun members creates a shotgun.txt file with information about an upcoming shotgun event.  She e-mails this file to the Shotgun Chairman along with any pictures that she would like to submit.

The Shotgun Chairman reviews and forwards it to the club's Secretary.

The club's Secretary then approves the information and forwards it to the webmaster.

The web master then creates the web page and posts the article to the club's website.

Alternate Method

1.    A club member types up an article and places it along with any pictures in a envelope.  

2.     The club member is then asked to make the article available to the appropriate chairman to ensure that it represents all necessary input.  

3.    Upon review, the appropriate chairman will forward your article to the club's Secretary.  Once she has approved the article, she will forward it to the webmaster for website update.

Here is an illustration of the above procedure:

A Shotgun members types up an article about an upcoming shotgun event.   She then makes it available to the Shotgun Chairman along with any pictures that she would like to submit.

The Shotgun Chairman reviews and forwards it to the club's Secretary.

The club's Secretary then approves the information and forwards it to the webmaster.

The webmaster will scan the article and pictures.  He will then create the web page and post it to the club's website.

Note******Please keep in mind a few things about this method:

Larger pictures such as (8x11) look clearer when scanned then do smaller pictures.  Pictures will be returned to the club's Secretary.

Typed articles must be scanned.  The webmaster will do his best to to ensure that all words are converted properly during the scanning process.  

This method is much slower then is the preferred method.  Please allow for enough travel time for time sensitive articles.

The web master requests that all articles be sent by e-mail or be typed.  This will make it much easier to create the web page.

All pictures are asked to be in .JPG or .GIF format if sent by e-mail.